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Employee Management in Saudi Arabia (KSA)
Managing a workforce in Saudi Arabia requires more than just HR skills — it demands in-depth knowledge of local regulations, Saudization policies, and payroll systems like WPS through Mudad. At Incorpyfy, we specialize in employee management in Saudi Arabia, helping businesses stay compliant with Qiwa, GOSI, and MHRSD requirements while maintaining efficient HR operations.
From recruitment and onboarding to payroll, visa processing, and government reporting, our HR experts manage every stage of the employee lifecycle. With us, you save time, reduce compliance risks, and ensure your organization meets every labor requirement under Saudi law — seamlessly and professionally.
Why Choose Incorpyfy for HR & Employee Management in Saudi Arabia
Saudi Arabia’s labor ecosystem involves multiple authorities — MHRSD, Qiwa, GOSI, Mudad, and Muqeem — making compliance complex. We simplify the process with precision, transparency, and local expertise.
Here’s why leading businesses trust Incorpyfy:
- Local Expertise: 10+ years of experience managing Saudi HR, payroll, and Saudization systems.
- Complete Portal Integration: We manage all HR activities across Qiwa, GOSI, and Mudad to ensure consistency.
- Zero Non-Compliance Risk: Every payroll cycle meets WPS and GOSI reporting timelines.
- Customized Solutions: Whether you manage 5 employees or 500, our scalable HR outsourcing model fits your needs.
Our goal is simple — accurate, compliant, and efficient HR operations that empower your business to thrive in Saudi Arabia.
End-to-End Employee Management Services
At Incorpyfy, we deliver comprehensive workforce management services in Saudi Arabia, covering every HR stage — from hiring to exit documentation.
Recruitment & Onboarding (Qiwa Contract Validation, Background Checks)
We help you attract and onboard the right talent with a structured and compliant approach.
- Job posting, shortlisting, and interviews tailored to Saudization requirements.
- Qiwa contract creation and validation for every new employee.
- Background verification and digital signing through approved channels.
- Orientation and policy acknowledgment to ensure cultural alignment.
Payroll & WPS via Mudad (Processing, Reconciliations, Variance Checks)
Our payroll services in Saudi Arabia are fully compliant with the Wage Protection System (WPS) via Mudad.
- Accurate salary calculations, allowances, overtime, and deductions.
- Integration with Mudad to ensure wage files are submitted on time.
- Reconciliation and variance checks before payment release.
- Preparation of payroll reports for finance and audit teams.
We ensure every employee is paid correctly and on time, protecting your business from penalties or WPS violations.
GOSI & Benefits Administration (Enrollment, Wage Updates)
Social insurance management is a key part of employee compliance in KSA.
- GOSI registration for all employees (Saudi & expatriate).
- Monthly wage reporting and updates as per MHRSD guidelines.
- Management of medical insurance and benefits documentation.
- End-of-Service Benefits (EOSB) calculations for separated staff.
HR Compliance & Saudization (Nitaqat Monitoring, Range Improvement Plan)
We monitor and maintain your Saudization (Nitaqat) compliance levels, helping you stay within your category range.
- Monthly Saudization reports and performance tracking.
- Strategies to improve your company’s Nitaqat range.
- Hiring plans aligned with Saudi labor policy.
- Handling ministry updates, classification renewals, and exemptions.
Our HR team ensures your organization remains fully compliant, avoiding fines and license suspensions.
Performance, Training & Policy Handbooks
We help you build a strong HR culture that drives performance and retention.
- Design of HR policies and employee handbooks compliant with Saudi labor law.
- Training programs to develop workforce productivity.
- Performance evaluation systems linked to KPIs.
- Regular compliance audits to maintain HR transparency.
Work Visas & Immigration (Muqeem, Visas, Renewals)
Navigating Saudi visa procedures can be challenging — we make it seamless.
- Application and renewal of work visas through Muqeem.
- Iqama issuance, renewals, and transfer management.
- Coordination with GRO (Government Relations Officer) for timely processing.
- Exit/Re-entry visa services and employee transfer support.
With Incorpyfy, your employees stay legal, secure, and fully authorized to work in Saudi Arabia.
How We Keep You Compliant (Step-by-Step)
Our compliance framework ensures every aspect of employee management aligns with MHRSD regulations.
Documents & Data We Need
To begin, we collect:
- Company CR, MISA license, and Chamber of Commerce certificate
- Employee passports and Iqamas
- Salary structure and allowances
- Bank details for WPS payments
System Setup & Portal Sequencing (Qiwa → GOSI → Mudad)
We manage your HR data across all portals in the correct sequence:
- Qiwa: Contract validation and employee classification
- GOSI: Wage registration and monthly contributions
- Mudad: WPS payroll file submission and verification
This ensures full synchronization and zero discrepancies between government systems.
Monthly Payroll Calendar & Cutoffs
- Payroll cutoff date: 25th of every month
- WPS file submission: 27th–29th
- Salary disbursement: Before month-end
- GOSI reporting: Within 1st week of the following month
We maintain this schedule with precision to prevent fines and maintain employee trust.
Costs & Engagement Models (Fixed/FTE/Per-Employee Pricing)
Our pricing structure is transparent and adaptable to your business model:
- Fixed Fee Model: Ideal for SMEs requiring monthly HR management.
- Per-Employee Pricing: Scales with headcount for growing companies.
- Full-Time Equivalent (FTE): Dedicated HR manager or payroll officer for large enterprises.
Every plan includes end-to-end HR compliance, Saudization monitoring, and WPS reporting, ensuring consistent service quality.
Case Studies: Recent HR Wins in Riyadh, Jeddah & Dammam
- Riyadh Manufacturing Firm: Achieved 100% WPS compliance with automated Mudad payroll in 3 months.
- Jeddah IT Company: Improved Saudization range from Red to Green in 60 days through structured hiring.
- Dammam Logistics Group: Streamlined visa renewals for 120 expatriates using Qiwa-Muqeem integration.
Our results speak louder than words — real success, real compliance, and lasting partnerships.
FAQs: Saudization, WPS, Visa & Payroll in KSA
What is WPS in Saudi Arabia?
The Wage Protection System (WPS) ensures that all employees are paid on time through the Mudad platform. It records, tracks, and reports every salary transaction to the Ministry of Labor.
How does Saudization (Nitaqat) affect hiring?
Under Nitaqat, companies must maintain a certain percentage of Saudi nationals based on industry and size. We help businesses plan recruitment strategies to meet these targets.
Do employers need to register all employees in GOSI?
Yes. All Saudi and expatriate employees must be registered with GOSI (General Organization for Social Insurance) for social security and medical contributions.
Can Incorpyfy handle visa processing and renewals?
Absolutely. We manage work visa applications, Iqama renewals, and exit/re-entry visas through Muqeem and related portals.
What happens if my WPS file is delayed or rejected?
We track WPS submission timelines and quickly resolve any rejections to avoid penalties or payroll disruptions.
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